What personal information the police and other agencies can request and how to action requests.
Schedule 2 Part 1 Para. 2 or Para. 5 Data Protection Act 2018 or Annex 6 Request: 2024 Protocol
The police and other agencies can request access to personal information held by local authorities for specified purposes. These types of request include Schedule 2 Part 1 Para. 2 or Para. 5 Data Protection Act 2018 for organisations other than police authorities and requests under the Disclosure of Information between Family and Criminal Agencies and Jurisdictions: 2024 Protocol Annex 6 for information requested by the police.
They can ask for information if it's about:
- prevention or detection of crime
- the apprehension or prosecution of offenders
- assessment or collection of tax, duty or imposition of a similar nature.
The Act:
- does not give an automatic right of access to information
- states that public bodies can assess the merits of requests and decide whether or not to apply the exemption
See the Information Commissioners Office guidance about exemptions Go to https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/exemptions/ (opens new window). It includes reasons we must take into consideration when deciding whether to release information to relevant authorities.
Make a Schedule 2 Part 1 Para. 2 or Para. 5 Data Protection Act 2018 request
You need to:
- fill in document Schedule 2 disclosure request form (87 KB) or pdf Schedule 2 disclosure request form (210 KB)
- get the request signed off by an officer of the rank of inspector or above if the request is from the police
- email the form to subjectaccessrequest@bristol.gov.uk
Check our pdf guidance for completing Schedule 2 requests. (191 KB)
Disclosure of information by Bristol City Council to the Police under Annex 6 - 2024 Protocol
Where the police believe that a third party holds material that may be relevant to their investigation, they may apply for disclosure of relevant information under Annex 6.
Police forces should submit their Annex 6 to disclosure@bristol.gov.uk.
You can also download a copy of the form here: document Annex 6 NPCC Third Party Material Request Form (70 KB)